Accounting is an activity that includes routine tasks like posting vouchers, date changing, company changing, making entries in ledgers, and analysis of reports. Routine performance of these activities using menus takes up quite a lot of time.
In order to get quick access to the various activities in accounting using Tally Prime shortcut keys, one needs to know the correct shortcut keys. This would be helpful for accountants, CAs, tax professionals, and owners of businesses that deal with huge transaction volumes.
Such activities include month-end closure, GST matching, audit, and reporting.
Reasons for Using Tally Prime Shortcuts
Shortcuts facilitate easy access to tasks that need to be done repeatedly. Users will not have to navigate through menus all the time, and they can use special key combinations to access vouchers, edit masters, adjust dates, and access company-specific functions.
The advantages are
Faster voucher preparation
Reduced mouse usage
Easy access to tasks that are used frequently
Easy ledger and master’s editing
Fast creation of masters while preparing vouchers
Consistency in accounting processes
For instance, an accountant preparing hundreds of vouchers can save a lot of navigation time when accessing the Sales Voucher shortcut.
Tally Prime Important Shortcut Keys
The following are some common shortcuts that you should learn first:
Shortcut Use:
F1: Select Company
F2: Change Date
F3: Select Company
Alt+F3: Options of Company
F4: Contra Voucher
F5: Payment Voucher
F6: Receipt Voucher
F7: Journal Voucher
F8: Sales Voucher
F9: Purchase Voucher
Ctrl+Enter: Edit Master/Ledger selected
Alt+C: Creation of master while entering
The action taken by some function keys is dependent on the screen being used, activated features, configuration, and the Tally Prime edition being used. Always ensure that you view the shortcut on the current screen before using any unknown command.
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Frequently Used Voucher Shortcuts
F8: Sales Voucher: This opens the Sales Voucher, where the invoice and sale transactions will be made.
F9: Purchase Voucher: This is quick access to purchase transactions.
F7: Journal Voucher: This is helpful in adjustments such as depreciation, provision, accrued expense, and transfer.
F5: Payment Voucher: This is commonly used in payment transactions, including suppliers, rent, salary, utility expenses, and other expenses.
F6: Receipt Voucher: This is useful in making the receipt transactions of customers, cash receipts, bank receipts, and advance receipts.
F4: Contra Voucher: This provides quick access to contra transactions.
Some Useful Shortcuts for Tally Masters & Ledgers
There are two useful shortcuts that are employed in masters. These include the use of Ctrl + Enter and Alt + C.
Ctrl + Enter can be used to change a selected master or ledger depending on the context. When inputting a voucher and one realizes that there are errors in the customer GST details, the address, credit terms, and ledger information.
Alt + C enables users to create a needed master during data input depending on the context. It means one does not have to leave the voucher, create a ledger, and come back again.
Ways in which Shortcuts Enhance Accounting Efficiency
The primary benefit associated with shortcuts in Tally is that of minimized navigation time. Shortcuts can help professionals:
Enter repetitive vouchers quicker.
Focus while entering data.
Manage end-of-month accounting tasks efficiently.
Standardize procedures in an accounting firm.
Avoid excessive menu navigations.
It should be noted, however, that using shortcuts is not intended for the purpose of merely improving efficiency. It is equally important to select appropriate vouchers, dates, ledgers, amounts, GST status, and narration.
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Tally Prime Shortcuts – How To Use Them Correctly
Never sacrifice accuracy for the sake of efficiency. Before you save any transaction:
Ensure the right voucher type is chosen.
Make sure you have the right accounting date.
Choose the right ledger for customer, supplier, expense, tax, or bank.
Narrate where applicable.
Check the transaction before saving.
Please note also that the best Tally Prime is context sensitive. Shortcuts can have different functionality on different screens or configurations.
Conclusion
Utilization of relevant shortcuts on Tally Prime will facilitate faster performance of your accounting activities because you will have fewer clicks and will be able to easily access various features. Start with learning the shortcuts that correspond to your regular activities, keep practicing them regularly, and remember to check the context-sensitive commands before applying them.
For companies or professionals that require remote flexibility, combining these techniques with the cloud version of Tally Prime could make it more convenient. TallyStack offers Tally Prime on-cloud solutions.
FAQs
1. What are the shortcut keys in Tally Prime?
They are the key combinations to perform accounting tasks like voucher creation, company options, and others without accessing menus each time.
2. What is the shortcut key for Sales Voucher in Tally Prime?
F8 is commonly assigned to Sales Voucher.
3. What is the shortcut key for Journal Voucher?
The key combination to open the journal voucher is F7; it is commonly used for adjustments in accounting.
4. What is Alt + F3 in Tally Prime?
Alt + F3 is related to company options. Its functionality can differ based on the current screen and Tally Prime version.
5. Can shortcut keys enhance accounting accuracy?
The main advantage of shortcuts is that they help in speeding up processes. However, accuracy relies on choosing a correct voucher, date, ledger, amount, tax treatment, and others.
